Track Roles, Responsibilities, and Logistics for Your VIPs
Track Your Full Guest List
Managing wedding party is just the start. Our app helps with the complete guest list:
- Import your spreadsheet or start fresh
- Both partners rank every guest
- See combined scores instantly
- Adjust your cutoff as the venue capacity changes
Free to use. No credit card required.
Your wedding party isn't like your regular guest list. Bridesmaids and groomsmen don't just RSVP and show up—they have roles, responsibilities, outfit requirements, and a schedule of events leading up to the big day.
A standard guest list spreadsheet doesn't cut it. You need to track different information: dress sizes, speech assignments, who's coordinating the bachelor party, whether everyone's paid for their outfits.
Who's in a Wedding Party?
A typical wedding party includes:
- Maid or Matron of Honor — Your right hand throughout the planning process
- Best Man — Your partner's equivalent
- Bridesmaids — Usually 3-6, but there's no rule
- Groomsmen — Matched to bridesmaids or not, your choice
- Flower Girl(s) — Usually young children, often relatives
- Ring Bearer(s) — Same as above
- Ushers — May or may not overlap with groomsmen
- Officiant — If they're a friend, include them in logistics
- Parents — For coordination purposes
What to Track for Your Wedding Party
Contact Information
- Full name — Legal name for any official documents
- Phone number — Primary contact for day-of coordination
- Email address — For sending details, schedules, and documents
- Mailing address — For thank-you gifts, formal invitations
Roles and Responsibilities
- Specific role — Maid of Honor, Bridesmaid #1, etc.
- Speech/toast assigned — Yes or No
- Special duties — Coordinate bachelor party, hold rings, manage guest book, etc.
Attire and Sizing
- Dress/suit style — Which option they've chosen
- Size measurements — Dress size, suit size, or specific measurements
- Fitted — Yes/No, has the final fitting happened?
- Paid — Yes/No, have they paid for their outfit?
- Shoes — Size, style, purchased?
Event Attendance
- Engagement party
- Bridal shower (bridesmaids typically)
- Bachelor/bachelorette party
- Rehearsal dinner
- Day-of getting ready — Location and time confirmed
- After-party
Gift Tracking
- Thank-you gift chosen — What you're giving them
- Gift ordered — Yes/No
- Gift delivered/given — Yes/No
Wedding Party vs. Main Guest List
| Main Guest List | Wedding Party List |
|---|---|
| Tracks RSVPs and meal choices | Tracks responsibilities and logistics |
| Focuses on attendance | Focuses on coordination |
| Large (100+ people) | Small (10-20 people) |
| Managed by the couple | Often shared with MOH/Best Man |
| Mostly static after invitations | Constantly updated with logistics |
Keep these as separate sheets or documents.
Tips for Managing Your Wedding Party
Use a Shared Document
Share your wedding party list with your MOH and Best Man so they can:
- Collect sizes and measurements
- Track payments for group purchases
- Confirm event attendance
- Coordinate bachelor/bachelorette details
Google Sheets works great—everyone can edit in real-time.
Set Clear Deadlines
Give specific deadlines:
- "Submit your measurements by March 1st"
- "Final dress fittings must be complete by May 15th"
- "Bachelor party dates: respond by February 10th"
- "All outfit payments due by April 1st"
Specific dates get results.
Communicate in Groups
Create group chats for logistics:
- Bridesmaids group chat — Dress coordination, shower planning
- Groomsmen group chat — Suit coordination, bachelor party
Keep these for logistics only.
Wedding Party on the Main Guest List
Your wedding party members also appear on your main guest list:
- Automatic A-list: Wedding party members are non-negotiable invites
- Partners included: Every wedding party member's committed partner should be invited
- Tag them: Add a "Wedding Party" tag so you can filter them easily
Wedding party members are non-negotiable. When you're cutting to capacity, your wedding party should be "pinned" at the top. Our app lets you mark must-invite guests who stay above the cutoff no matter where you set the line.
Related Resources
- Wedding Guest List Template — Free template for your full guest list
- How to Organize a Wedding Guest List — Step-by-step organization guide